1. Purpose and Scope
The UCP of Sacramento and Northern California (“UCP”) Employee Intranet Website (“UCP Connect”) provides employees with secure access to work-related tools, communication and texting tools, training courses, company policies, and internal resources.
UCP Connect may include:
· A Learning Management System (LMS) for required and optional trainings,
· Employee profile pages that contain work and contact information,
· Forms and internal company documents,
· A knowledge base for policies and procedures, and
· Sign ups for texting or communication tools such as DialMyCalls or SimpleTexting.
Access to UCP Connect is provided to support UCP’s operations and communication with employees.
2. Authorized Use
UCP Connect and all related systems are provided for legitimate UCP purposes only. Employees may use the site to complete assigned or required trainings, access employment-related notices, forms, and resources, and opt into receiving company communications related to their job duties.
Unauthorized use, sharing of confidential materials, or access by non-employees is prohibited.
3. Required Communications and Acknowledgment
UCP uses email, text messaging, voice broadcasts, and other electronic systems to communicate work-related information with employees.
By signing the Employee Handbook acknowledgment or related onboarding forms, employees authorize UCP of Sacramento and Northern California to contact them through these means for legitimate business purposes.
Messaging Brands: Communication software may include DialMyCalls, SimpleTexting, ConstantContact, Paycom, and/or others.
Message Types: These communications may include, but are not limited to: scheduling and shift updates, policy changes and company announcements, training or certification reminders, HR or payroll notifications, and emergency or urgent operational alerts. Text communications are not marketing or promotional in nature, unless the user opts in via a web form, paper form, or express consent.
Message Frequency: Varies by employee role and communication/operational needs.
Message and Data Rates: Standard carrier message and data rates may apply.
Opt-Out: Employees may opt out of messages by contacting ucphr@ucpsacto.org. Opting out of such communications may limit the company’s ability to provide timely updates or required employment information.
Help: Help or communication consent questions can be directed to ucpconnecthelp@ucpsacto.org.
Employees are responsible for keeping their contact information up to date by communicating with their managers and via the company’s HR system.
Employees who are required to use personal devices for work-related communications may be eligible for a technology stipend or reimbursement in accordance with company policy.
4. Profile Information and Privacy
Employee profiles within UCP Connect may contain personal and employment-related information (such as name, department, job title, and work contact details). This information is used to manage training records, internal communication, and business operations.
When employees submit forms or access UCP Connect, the system may automatically collect technical information, such as IP address, Date, time, and type of access, and Browser or device information. This data is collected to maintain system security, verify form submissions, and ensure accurate recordkeeping.
UCP will not sell or share employee personal information for marketing purposes and handles all employee data in accordance with applicable privacy laws, including the California Consumer Privacy Act. Protected information may only be shared through secure, authorized channels.
5. Confidentiality and Intellectual Property
All content, materials, and documents on UCP Connect are the property of UCP of Sacramento and Northern California or its licensors and may not be shared outside the organization without written authorization. Employees are expected to always maintain confidentiality of company and participant information.
6. System Access and Security
Employees are responsible for maintaining the confidentiality of their login credentials. UCP reserves the right to monitor system use to ensure compliance, security, and data integrity. Unauthorized access or misuse may result in disciplinary action, up to and including termination.
7. Legal
Legal Name: United Cerebral Palsy Association of Greater Sacramento, Inc. DBA: UCP of Sacramento and Northern California
HIPAA concerns can be emailed to HPA@ucpsacto.org.
For consumer and applicant appeals procedure questions or concerns, please visit The Department of Developmental Services website at www.dds.ca.gov/complaints or call (916) 654-1987.
7. Updates to Terms
UCP may update these Terms and Conditions from time to time. Continued use of UCP Connect constitutes acknowledgment of the revised terms.
8. Support and Contact
For technical support or questions about these Terms and Conditions, contact ucphr@ucpsacto.org.
